Minutes from the Annual Business Meeting

Minutes: Collection Development Section Business Meeting
Sunday, May 15, 2011, Minneapolis Convention Center

Attendee List:

Sylvia McAphee, Melissa Nasea, Cecilia Botero, Pat Thibodeau, Susan Swogger, Jon Eldredge, Mark Funk, Natalie Reed, Michel Atlas, Peg Allen, Alice Weber, Deb Blecic, Tamara Durec, Anna Fleming, Rie Smethurst, Ana Ugaz, Jon Crossno, Sue Woodson, Steven Douglas, Susan Kendall, Katherine Chew, Rebecca Raszewski, Barb Knight, Paul Hiatt, Ramune Kubililus, Mary Fran Prottsman, Alice Weber, Karen Grigg

CDS chair Ramune Kubilius called the meeting to order.

Special guest MLA board member and outgoing Section Council Chair, Judy Burnham, was invited to the podium where she read the MLA “Resolution Honoring the Collection Development Section of the Medical Library Association” (adopted November 2010, in honor of the section’s 25^th anniversary).

The  Daniel T. Richards Price was presented to Ana Ugaz, C. Trenton Boyd, Vicki Croft, Esther Carrigan, and Katherine Anderson.  Additionally, the  travel awards were presented to Peg Allen, Deb Blecic, Rie Smethurst and Alice Weber.  This year, there was no MLA Louise Darling award. CDS members are encouraged to volunteer to serve on the jury and provide recommendations for that jury.

Secretary/Treasurer’s report- Karen Grigg.  MLA-CDS projects  4-5K profit for symposium, if accepted.

2011 Program Committee- Mary Fran- gave announcement that we co- sponsored two programs this year.

Ms. McAphee- Nominating Committee- new officers- were mentioned.  List should be updated on MLA-CDS web site.  Martha Earle will be new Treasurer, and Cecilia Botero- will be the new Incoming Chair.  Ms. McAphee thanked the Nominating Committee. Ms. McAphee thanked CDS member Betty Sydelko for being the CDS candidate for the MLA Nominating Committee and she thanked CDS Nominating Committee members, G. Randall Watts and Deborah M. Taylor.

Bylaws- Current CDS Bylaws chair and past Bylaws chair Melissa Nasea gave the background on the Bylaws vote.  Changes were made for Articles 4, 9 and 10. Article 4 changed length of some officers.  Most important, with Article 10, these bylaws can be changed with 2/3 vote-Article does not say how we have to vote- whether in person or virtually. Vote was a unanimous yay.

Web site- Ms. Kubilius for Holly Phillips- The main goal this year was to do web site in blog format. This was done.

CE Committee- Stephen Maher was not present.  There was no report.

Membership Committee:  Ms. Kendall- Currently, there are  178 members.  Membership is holding steady.  The brochures have been revised. Rie Smithurst represented Section at New Members Breakfast.  Susan Kendall is our representative  for the MLA membership committee.  One member suggested that we make list members only so can push stuff out.

Section Council- Ms. McAphee.  Several different programming ideas were discussed.

MLA Government Relations- Julie Schneider was not present.  There was no report.

Developments Newsletter Editor- Katherine Chew- Newsletter is now in blog format.  We can add pictures and use RSS feed.

Cecilia Botero- topic for next MLA Annual Conference is Sustainability.  This is perfect for the CDS, as we are all mired in unsustainable models. Other topic mentioned was collections and organizing data- She mentioned common worries about post-cancellation rights and rights transfer.

Ramune Kubilius turned leadership of the meeting over to the new CDS chair, Mary Fran Prottsman who announced that 2 or 3 more members are needed on the Web Committee. Additionally, 1 or 2 members are needed for the CE Committeee.  Michelle Atlas joined last night the CE committee last night.  CDS is going to work with new AdHocs group on Scholarly Communications issues. Peg Allen and Karen Grigg volunteered for CE committee.  Sylvia- McAphee announced that she is member of NNLM/SEA’s Ad Hoc Print Retention Task Force.  See Ms. McAphee for more information.

The formal business meeting was adjourned and the CDS 25^th anniversary panel discussion commenced.

Respectfully submitted,

Karen Grigg

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